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Top 10 Role and Responsibility of a Business Analyst

Over the years the role of a Business Analyst has been in great demand. This means that there is a need for the employment sector to fill in the gaps that require business analysts to function. In this article, we are going to discuss the roles and responsibilities of the Business analyst job.



A Business Analyst is able to work at the core intermediary of the company. The role, as well as the responsibilities of the business analyst, is able to proceed at several levels and dimensions that match the huge responsibilities for the core business of the organization. The core business of any company is packed with multiple processes and the successful working of these processes is under the responsibility of the Business Analyst that is nominated for the specific project. The primary responsibility of the Business Analyst include ideas for generating new processes, developing these processes as well as implementing these processes in order to ensure that they are functioning well.


In addition, a Business Analyst requires guaranteeing these processes are going to be organized in a way that permits these processes to modified for the other portions of the company. The Business Analyst includes a clear understanding of how these processes are functioning currently in the environment of the business. He is able to realize the operativeness and the worthiness of the process. He can identify the gaps as well as find solutions to plug them. The business analyst also ensures to prevent these gaps in the new processes.


Because business analysts serve at the core of the company processes, he needs to communicate with several departments of the organization. Communication with the uppermost position of the company management is the essential responsibility of the business analyst. He needs to interact with several departments within the company. He is also required to be aware of the companies consumer or customer behavior, which is influenced by the organization’s business. The job role of the business analyst is not static in nature. He requires being dynamic in his words, actions as well as ideas. In order to survive the constantly changing phase of the corporate market, a business analyst is always needed to review their processes constantly in the business unit and make the required changes if necessary. This behavior has been vital in order to ensure maximum customer fulfillment for the consumer of the organization and for the business profitability optimization as well.


Here are some of the responsibilities of the Business Analyst role:



1. Understanding Business Requirements:


One of the vital roles and responsibilities of the business analyst is the ability to function alongside project stakeholders, translate the requirements into details that the developers are able to understand. Also to translate the emerging questions that the developers ask into the details that the stakeholders can understand. The major skill required for this portion of the process is the evident ability of the business analyst to refine the varying messages as well as the requirements of the project stakeholders into a single refined vision that is consistent throughout the project. These tasks can require some amount of political and negotiation maneuvering. Business analysts need to spend some amount of time in completely understanding the project stakeholder’s requirements.



2. Possibilities of the system:


At the beginning of the project, the role of the Business analyst may easily seem to be that of the one among software development teams that are designated for the project. However, they are required to work alongside key project consumers or stakeholders as well as the business people and communicate with them to formulate the vision of the business for the project. The main goal of the Business analyst is to obtain the project concentrated early by being able to transform an initial high-level goal into something realistic.



3. Presentation and public speaking:


For the business, it has been of paramount importance to value the creation as well as the ability to deliver a quality presentation on the topics such as project status, application design as well as business requirements. Generally, people who are interested in the presentation of BAs are the senior business and IT management people. The main responsibility of BAs is to impress the stakeholders and other authorities with their presentation abilities that would have a notable effect on the growth of the business.



4. Elaborate on the details of the project:


The most important responsibility of the Business Analyst is to elaborate on the details. This is the area where he gets into evaluating the needs and guarantee the implementation team has the entire details that they require for implementing the process. Most probably this phase includes working with a wide range of project stakeholders or consumers across the company to guarantee their needs as well as the knowledge are combined into a detailed conversation about what will they actually build. In a conventional or a waterfall approach for the business, this phase is integrated with the beginning of the project and it covers the judgment of funding the project or not. In many cases this phase takes place a bit later, after the time and the trust of the stakeholder is absorbed. BAs require a data model or specification as well. Regardless of how a BA chooses to mention, this phase should be completed when the stakeholders or customers have signed on the agreement on what will get implemented and the developer has made aware of what they have to design and implement for the project.


At many companies today, the project phase is taken into an iterative fashion. This means that the BAs prepares the functional specification and other requirements in a phase that are accepted by the organization and the development team has designed as well as implemented it. User stories, as well as use cases, are more suited to this kind of iterative strategy which is compared to the single functional specification. A particular set of needs is to prepare for the development to begin. The role of the BA typically changes from an active side to a reactive side




Recommended Read: Business Analyst vs Project Manager




5. Provide support for project implementation:


The BAs involved in the implementation support throughout the life cycle end. BAs are generally not involved in the implementation directly unless they are holding extra roles for the designated project. However they have been naturally brought in if there are problems at the time of implementation, that can cause some additional needs to be addressed. This support could involve enabling problem-solving meetings to identify how certain business requirements can easily be met providing newly identified technology constraints.

As the implementation tasks are finished, often BAs need to have more active tasks. They might be required to support the business to accept the new solution, which is being implemented. The task majorly involves analyzing how the stakeholder or consumers will use the new solutions in order to complete certain tasks or activities. These tasks can encompass user documentation as well as training or acceptance testing. It is becoming common for BAs to proceed to take part in the project at this stage. This phase is over when the project is delivered to the production environment and the stakeholders of the business are capable of accessing it. At this process of solution implementation, new requirements, as well as needs, are discovered. The BAs might receive new projects to start and the entire cycle continues again.



6. Functional Requirements and Non-Functional Requirements:


Delivering a  successful end product is one of the critical and crucial roles, as well as the responsibilities of a BA, can have. He or she should determine what the project should be able to do as well as how it should work. In terms of Business Analysis, these objectives can easily be referred to as functional (What the project should do) and the non-functional (how the project should work) requirements. The functional, and non-functional requirements, provide and give a role in mentioning the capabilities of the completed product. As the categories are matured greater importance is provided to the non-functional requirements. The main reason for this is that once the product gets its place in the real environment. The BA is free to start developing on what it ensures to raise its value.


7.  User Acceptance Testing


The responsibilities of the BAs do not end up with the identification of the needs and requirements of the business process or project. Ensuring that delivered product is completely functioning well as it is designed to be used, in addition to ensuring the product delivered provides complete satisfaction for the user requirements, this is one of the most important responsibilities of the BAs. User Acceptance Testing is the only possible as well as a proven way to ensure that the product is accepted. While the product is in the development as well as deployment stages, BAs should actively function for the development of user-testing scenarios via various different testing approaches. The best indication of user acceptance is that the product will completely be able to offer the expected end result.



8. Technical Writing, Decision Making & Problem Solving:


The main role of BAs is the building and development of business requirements specification, as well as other phases of the user documentation. They are in need to develop informative, as well as coherent and easily usable documents for professional success. When it comes to decision making, there are many formalized techniques that can be used as it is available, including decision matrix, which can offer full support to make business appropriate, quality as well as defendable decisions, which can support to offer the best service for the internal clients as well as enhance the process performance. As similar to decision making, there can be several formalized problem-solving techniques such as Brainstorming and Five Whys, which can easily support to identify the root cause of any problem and create powerful solutions.


9. Maintenance of System and Operations:


Once all of the business requirements have been understood and they have been addressed and the solution is offered, the role of Business Analysts steers towards preventing or correcting defects, making changes, as well as providing enhancements and easy maintenance of the system to provide value to the system. They are also involved in providing maintenance reports, system validation reports, as well as deactivation plans and other planned reports. The Business Analysts will involve in evaluating the system completely to find when the replacement or deactivation is needed.


10. Team Building:


It is an inevitable responsibility of BAs and they are required to lead all ad hoc or formalized teams. They are in need to coordinate, structure, and lead the team members to make their role more successfully.



So now you see and understand the roles and responsibilities of Business Analysts. We hope you found this article useful. You can Hire a Business Analyst for Nimap Infotech to grow your business


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nimap January 7, 2020 0 Comments

Business Analyst vs Project Manager

Many question me whether the roles of a business analyst and that of the project manager are one and the same or not. The distinction between the project manager and a business analyst is far fetched between each of them and each of these roles are very distinct and different from one another. Although in companies where the scope and budget are limited as well as the resources that fulfill or supplement these roles are limited in number, in such cases these roles can be performed by one and the same person. In this article, we are going to clear out the air and discuss what a business analyst does and how it is different from that of a project manager role.

In many companies where the resources are limited, it often happens that these two roles are played by the same person and this depends on the number of resources that each of these roles has and how they can make an impact on the overall project coordination and execution.

Each of these roles is often distinguished as a full-time effort and the merger of these two roles means that there can be an increased risk as well as the project quality can be compromised and the end product may not always be able to satisfy the client.

The business analyst role is very different and not mergeable with the project manager role in some situations, however, if the project permits and the scope is well defined then these two roles can be performed by the same person in some situations. This entirely depends on the situation that is at hand and how the risk factor affects the project. If the risk is low and mitigable then these roles are combined depending on the project size and cost otherwise these roles are better off performed when it is separated from each other.


Let’s have a side by side comparison of the two roles: Business Analyst VS Project Manager.


Business Analyst

Project Manager

A business analyst is a person who is responsible for discovering, analyzing and synthesizing information from a variety of sources within the enterprise. A project manager is a person who has total responsibility for ensuring the project is completed on time, within the budget and the scope and at the desired performance level.
A business analyst is those who analyze the business process and suggest products and solutions to further strengthen the business. A project manager is a person who deals with the proper execution of the project and ensures that the project is delivered to the client within the stipulated budget and time constraints.
A business analyst always interacts with clients and thus this is an open role. The project manager may or may not interact with the client and this depends on the scope and the type of the project hence this is a closed role.
A business analyst can ensure that the customers actually use the product once it has been implemented. Project managers ensure that the project is delivered on time within the limited budget, they ensure that the project is completed within the available resources.
A business analyst may or may not handle a team and this depends on the requirements. A project manager always handles a team and makes sure the project resources are assigned the right tasks at hand.
The Business Analysts handles the business aspects of the project, this can include the business process to improve and may include coordination with the Project Manager The Project manager handles the execution of the project and this involves, assigning the development tasks and resources for the timely completion of the project within the stipulated budget available as well as the resources available.
The business analyst defines the business process scope and suggests improvements and corrections boost business growth The project manager deals with the proper execution of the business project for development purposes.
The business analyst handles the business scope of the project and deals with the implementation of the end product for the business. The project manager deals with the overall development of the end project and deals with changes done to the project to satisfy the business model.


Hire a Business Analyst



So you see the roles for the Project manager and that of a Business Analyst(business analyst vs project manager) is very different from each other. One concentrates on the project aspects of the business and the other the client satisfaction part for the business. To sum up, there are instances that depend on the project scope where these roles are merged together to function as a single role, however, this approach increases the risk factor and can cause a decrease in the project execution quality.

Whatever your organizational roles are, the situation depends on the demands of the project for managerial purposes.

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nimap January 6, 2020 0 Comments
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