Problem Statement:
A Global Digital Solutions Company needed a system to integrate with other platforms and automate policy contract email triggers. Key challenges included:
- Automating email notifications for policy contract updates.
- Securely managing user and policy data.
- Generating PDF documents with structured user details.
Technology Stack Used:
- JSON & Payload – Data exchange and structuring.
- Postman – API testing.
- AWS S3 & CloudWatch – Secure storage and monitoring.
- SQL – Database management.
- Visual Studio – Development environment.
Solution Design:
- Seamless Integration: Developed RESTful APIs to automate contract updates and notifications.
- Automated Email Triggers: Implemented event-driven architecture for automatic email sending.
- Secure Storage & Monitoring: Used AWS S3 for encrypted storage and CloudWatch for tracking.
- User-Friendly Interface: Designed an intuitive UI using Figma with role-based access control (RBAC).
Challenges & Solutions:
- Complex Integration: Used API Gateway and Postman for secure and stable API testing.
- Security & Compliance: Implemented AES-256 encryption and CloudWatch auditing.
- Scalability Issues: Optimized SQL queries and enabled horizontal scaling.
- User Adoption: Designed an easy-to-use Figma-based UI for better engagement.
Old System vs. New System:
| Feature | Old System | New System |
| Integration | Manual data handling | Automated via RESTful APIs |
| Email Notifications | Manually sent, delayed | Real-time, event-driven |
| Data Storage | Local, less secure | AES-256 encrypted AWS S3 |
| Monitoring | No real-time tracking | CloudWatch-enabled |
| Scalability | Performance issues | Optimized SQL, horizontal scaling |
| User Experience | Complex, inefficient | Figma-designed, RBAC system |
Results:
- 40% faster document processing with automated PDF generation.
- 30% reduction in operational workload through automated workflows.
- 99.9% uptime with AWS S3 and CloudWatch monitoring.
- 50% improvement in system efficiency via real-time API-driven integration.
Conclusion:
The Docgen system transformed document management for the Digital Solutions Company by automating workflows, enhancing security, and improving efficiency. With cloud-based solutions, seamless API integration, and scalable architecture, the system ensures compliance, reliability, and adaptability for future growth.
